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Free contractor estimate template
Use this as a structure for a construction or remodeling estimate you can send as a PDF. The sample is a hall bathroom remodel. The calculator uses the same kinds of numbers: labor, materials plus markup, equipment, tax on materials, and a deposit.
See a sample estimate
Sections on a clear estimate
| Section | What to include |
|---|---|
| Header | Business name, license, contact, client, estimate number, date, and how long the price is valid |
| Job | Project name, job site, and a short description of the work |
| Labor | Tasks, hours, and rates |
| Materials | Items, quantities, unit costs, and any materials markup |
| Equipment / other | Rentals, permits you will bill, or miscellaneous costs |
| Totals | Subtotal, tax, total, deposit, and balance |
| Scope and exclusions | What is included, what is not, and terms |
| Acceptance | A signature block so the client can approve the work |
Worked example (the sample PDF)
Ridgeline Remodeling estimates a hall bathroom remodel for Dana Ortiz as EST-2031, dated November 10, 2026, valid until December 10, 2026.
- Labor: 8 hours demolition at $65 = $520, plus 24 hours of tile work at $75 = $1,800, labor subtotal $2,320
- Materials cost: 120 sq ft of tile at $6.50 = $780, plus a $640 vanity, cost subtotal $1,420. A 15% materials markup is $213, so materials after markup = $1,633 (tile $897, vanity $736)
- Equipment: dumpster rental $350
- Subtotal: $2,320 + $1,633 + $350 = $4,303
- Sales tax 8% on materials only: 0.08 × $1,633 = $130.64
- Total: $4,433.64
- 30% deposit: $1,330.09, balance $3,103.55
The calculator starts close to these figures (labor combined as 32 hours at $75 = $2,400, which is $80 more than the sample's split rates). Change the hours or rate to $2,320 of labor and the total will match $4,433.64.
Related: how to write a construction estimate, a free quote template, and estimate vs quote.
Questions people ask
What should a contractor estimate template include?
Your business and license details, the client's details, an estimate number and date, a validity period, the job description and site, itemized labor, materials, and equipment, markup, tax, a total, a deposit, exclusions, terms, and a signature block.
Can I download a sample construction estimate PDF?
Yes. Open the sample PDF on this page (EST-2031, a hall bathroom remodel). The total is $4,433.64 with a $1,330.09 deposit. Viewing it does not store the estimate.
Is this estimate template free?
Yes. You can use the calculator, follow the template, and open the sample PDF without creating an account.